Debtors and Admin Assistant

On Line Personnel

Date: 6 days ago

City: Port Elizabeth, Eastern Cape

Contract type: Full time

Salary: R13 000 per month CTC commensurate with qualification and experience

Hours: Monday to Friday: 8 AM to 5 PM

Saturday: 8 AM to 1 PM

Qualifications / Requirements:

Matric (Grade 12) with strong numerical competency
2 to 5 years of proven experience in debtors' management and credit control
Valid driver’s license and own reliable transport
Industry knowledge: technical knowledge of the water treatment/swimming pool industry or highly transferable technical knowledge in hardware/retail distribution is highly advantageous
Attributes: A mature, self-motivated approach with the resilience to navigate difficult customer collections constructively

Skills and competencies:

Intermediate proficiency in MS Excel alongside a basic understanding of accounting software systems
Basic knowledge of accounts receivable processing, reconciliations, and general ledger impacts
High attention to detail, strong organizational skills, and exceptional numerical accuracy
Professional, assertive, yet diplomatic verbal and written communication skills

Debtors management and credit control:

Monitor accounts receivable continuously to optimize the cash collection cycle and reduce overdue accounts
Generate and dispatch accurate customer invoices and statements strictly within deadlines
Communicate proactively with clients regarding outstanding balances, maintaining a professional and firm relationship
Execute full accounts receivable reconciliations on request
Compile and manage files for legal handover to attorneys when necessary

Financial administration and month-end support:

Maintain meticulous digital and physical filing systems to ensure a clean audit trail for all transactions and correspondence
Execute accurate data capturing and provide ad-hoc administrative support to the broader admin team

Operational support and customer service:

Monitor incoming email queues and customer enquiries, responding timeously, efficiently, and professionally
Step into the front-end retail section to assist on the till points during peak periods, ensuring seamless customer service

Qualifications / Requirements:

Matric (Grade 12) with strong numerical competency
2 to 5 years of proven experience in debtors' management and credit control
Valid driver’s license and own reliable transport
Industry knowledge: technical knowledge of the water treatment/swimming pool industry or highly transferable technical knowledge in hardware/retail distribution is highly advantageous
Attributes: A mature, self-motivated approach with the resilience to navigate difficult customer collections constructively

Skills and competencies:

Intermediate proficiency in MS Excel alongside a basic understanding of accounting software systems
Basic knowledge of accounts receivable processing, reconciliations, and general ledger impacts
High attention to detail, strong organizational skills, and exceptional numerical accuracy
Professional, assertive, yet diplomatic verbal and written communication skills

Debtors management and credit control:

Monitor accounts receivable continuously to optimize the cash collection cycle and reduce overdue accounts
Generate and dispatch accurate customer invoices and statements strictly within deadlines
Communicate proactively with clients regarding outstanding balances, maintaining a professional and firm relationship
Execute full accounts receivable reconciliations on request
Compile and manage files for legal handover to attorneys when necessary

Financial administration and month-end support:

Maintain meticulous digital and physical filing systems to ensure a clean audit trail for all transactions and correspondence
Execute accurate data capturing and provide ad-hoc administrative support to the broader admin team

Operational support and customer service:

Monitor incoming email queues and customer enquiries, responding timeously, efficiently, and professionally
Step into the front-end retail section to assist on the till points during peak periods, ensuring seamless customer service

R13 000 per month CTC commensurate with qualification and experience