Debtors / Finance Admin - Cape Region

Duties & Responsibilities

• Monthly accounts reconciliation reports.
• Debt collections.
• Proactive Customer Contact: Ensure regular communication with customers to collect outstanding amounts efficiently.
• Meet Monthly Targets: Achieve monthly collection targets, while reducing DSO.
• Timely Payment Collection: Collect outstanding money within granted terms.
• Cash Forecasting: Utilize your analytical skills to forecast payments due based on debtor balances.
• Credit Management: Monitor client trading within granted credit limits.
• Query Resolution: Address all credits and queries.
• Compliance Knowledge: Understand and adhere to POPIA/FICA requirements.
• Process Improvement: Continuously improve collection processes.
• Monthly reporting to Debtor Manager and Finance Manager.
• Constant focusing on the reduction of aged debt.
• Able to read and understand Age Analysis and Debtors Reports.
• Assist with accounts receivable control processes.
• Ensure that the company’s cash flow is maximised through debt collection and minimisation of risk.
• Maintain Debtors data base on D365 by setting up term codes, updating customer contact details, ensuring uniformity in customer naming conventions, linking customer accounts to account groups, and confirming accuracy of beneficiary banking details.
• Maintainance of client relationships.
• Ensure that billing is correct and that all discrepancies and irregularities are analysed and rectified.
• Process credit notes once a complete investigation has been conducted.
• Payment allocations
• Facililate payments of invoices due by sending bill reminders and contacting clients.
• Maintain filing systems and office records
• Coordinate office supplies and consumables.

Skills and Competencies

• Proven record of debt collections
• Attention to detail/accuracy
• Ability to work in highly pressured, deadline driven and fast pace environment
• Excellent verbal and written communication skills
• Effective decision-making skills
• Effective time management skills
• Knowlege of D365
• Knowlege of NCA
• Administrative skills
• Knowledge of accounting principles
• Extensive experience working with Excel, PowerPoint and Outlook
• Ability to work effectively with diversity
• Strong client relationships

Qualifications

• Matric qualification
• Degree /qualification in Finance, Accounting, Credit Management or other Management.
• Minimum of 2 years Debtors / Finance Admin experience.