Health & Safety Administrator

Role Purpose,

Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for a Health and Safety Administrator, to join the Devland team at CCBA.

CCBA is the 8th largest Coca-Cola authorised bottler in the world by revenue, and the largest on the continent. It accounts for over 40% of all Coca-Cola ready-to-drink beverages sold in Africa by volume. With over 14 000 employees in Africa, CCBA group services more than 800 000 customers with a host of international and local brands. CCBA group operates in 14 countries: South Africa, Kenya, Ethiopia, Uganda, Mozambique, Namibia, Tanzania, Botswana, Zambia, Eswatini, Lesotho, Malawi and the islands of Comoros and Mayotte.

Key Purpose

• The Health & Safety Administrator will provide administrative support to the Risk Specialist.
• Health & Safety Data Administration
• Document and Records Management
• Safety Training Coordination
• Audit and Inspection Support
• Incident Reporting Administration
• Legal Compliance Documentation
• Reporting and Communication Support
• System and Tool Proficiency
• Scheduling and Calendar Management
• Collaboration and Stakeholder Support

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Key Duties and Responsibilities,

H&S Data and Documentation Administration

• Maintain accurate records for incidents, risk assessments, training, toolbox talks, safety meetings, and corrective actions.
• Update and manage safety registers and compliance tracking tools.

Safety Systems Support

• Ensure timely data capture and system entries into safety platforms.
• Assist with generating periodic safety performance and compliance reports.

Audit and Inspection Preparation

• Support the Health and Safety Manager with documentation needed for internal and external audits.
• Track and compile inspection results and follow-up action items.

Training and Induction Scheduling

• Coordinate health and safety training sessions, medicals, and onboarding inductions.
• Maintain up-to-date training and certification records for all plant employees and contractors.

Legal Compliance and Filing

• Maintain a well-organized filing system for all health and safety legal appointments, permits, and contractor documentation.
• Track expiry and renewal of compliance documents (e.g., fire equipment servicing, PPE calibration).

Communication and Engagement Support.

• Distribute safety communications, updates, and awareness material.
• Assist in organizing safety days, toolbox talks, and H&S promotional activities.

Administrative and General Support

• Schedule meetings, prepare agendas and minutes for H&S committee meetings.
• Provide general administrative support to the Health and Safety Manager and team

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Skills and Experience and Education,

Education

• National Certificate or Diploma in Office Administration, Health and Safety Administration, or equivalent
• H&S-related coursework or awareness is advantageous
• SAMTRAC or equivalent H&S exposure beneficial

Experience

• 2–3 years’ administrative experience, preferably in a manufacturing or industrial environment
• Previous support in a Health and Safety or Compliance function is highly desirable
• Familiarity with document control and regulatory compliance processes

Skills

• Strong proficiency in Microsoft Office Suite
• Experience with health and safety systems and tools
• Excellent organizational and time management skills
• High attention to detail and data accuracy
• Effective communication and interpersonal skills
• Ability to manage sensitive information with confidentiality
• Knowledge of South African OHS Act and basic H&S terminology advantageous

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General