HR Administrator - FMCG Production

Position reports to: HR Supervisor

Based at: Atlantis Industrial- Western Seaboard or Blaauwberg regions, Western Cape

Salary: Market- Related

Industry: Import/ Export of Frozen Seafood

Contract Type

Permanent with a 6-month probation period.

Working Hours

Mondays – Fridays: 08h00 – 17h30

Hours may fluctuate due to operational requirements. Weekends/public holidays will be required. The successful candidate must be flexible.

Job Purpose

To support the HR department in maintaining a compliant, skilled and efficient workforce.

The role provides day-to-day HR administration support and assists the Junior Payroll Officer with high-accuracy processing during intensive weekly pay periods.

Qualifications/Skills

• Grade 12 with Mathematics as a subject.
• Tertiary qualification in HR Management/Industrial Psychology/Payroll and/or relevant field will be advantageous.
• Solid proficiency in MS Office 365 (Intermediate-to-Advanced Excel is essential, alongside Word, Outlook, and collaborative tools, e.g. Teams, and OneDrive).
• Proficiency in Sage 300 People and/or an HR Information System will be advantageous.
• Proficiency in TracTech and/or a timekeeping system will be advantageous.

Experience Needed

• At least 2–3 years’ work experience in a similar role within an FMCG/manufacturing environment.
• Prior exposure to the protein industry (e.g., meat, fish, dairy, etc.) will be advantageous.
• Deep understanding of the Basic Conditions of Employment Act and Labour Relations Act.

Requirements

• Excellent written and verbal communication skills.
• Strong planning and multitasking abilities to meet deadlines.
• Exceptional attention to detail, numerical accuracy, and administrative quality control.
• Strong data management, analytical, and reporting capability.
• Ability to work cross-functionally and manage multiple priorities.
• Ability to exercise sound judgment in decision making.
• Open to learning new software systems and accepting short-notice changes with a positive, solutions-oriented attitude.
• Proven ability to work independently under tight operational deadlines and weekly payroll pressures.
• Good time management.
• Comfortable working in a production/manufacturing environment and engaging effectively with employees across all levels, including the shop floor.
• Applies immediate urgency to tasks—escalating faults quickly and driving workflows to rapid completion.
• Possess a valid driver’s license and own reliable transport.

Key Responsibilities

• Collaborate with the Junior Payroll Officer to assist with preparing time and attendance data for weekly pay runs.
• Assist in calculating and auditing weekly payable hours, variations, and deductions for approximately 600 employees spread across 4 distinct payrolls.
• Maintain data accuracy within the TracTech timekeeping system, register new employees and capture biometric data.
• Systematically manage and update staff payroll diary notes to track dynamic, weekly payroll changes.
• Upload documentation and maintain digital records in Sage 300 People (HRIS).
• Assist with auditing, processing and tracking leave applications in ESS to ensure leave balances are precisely maintained.
• Assist with completing pension and provident fund applications, adjustments, and withdrawals.
• Oversee the archiving, physical filing, and legal document retention lifecycle for all active and historical employee files.
• Schedule, arrange, and log mandatory occupational medical examinations, including eye/vision tests and audiometry evaluations, for factory and office staff.
• Attend to daily staff queries and execute standard administrative tasks to ensure smooth department operations.
• Coordinate recruitment administration, including candidate screening, scheduling psychometric/skills assessments, and conducting employee inductions.
• Assess attendance and performance data to determine disciplinary warnings, update employee disciplinary data on the various platforms and compile comprehensive, legally compliant files for disciplinary hearings.
• Provide administrative assistance to the whole HR team.