Dispatch & Administration Co-Ordinator

• Actualizing delivery notes from Winrest.
• Collecting all invoices for the airlines on daily basis from dispatch
• Checking the increases and decreases from the daily operation book and make the changes
• Closing flights day by day.
• Capturing all the information from the dispatch control sheet
• Capturing all figures on the spread sheet to make sure that everything balanced accordingly
• Closing all the delivery notes from Winrest on daily basis
• Sending all the invoices and spreadsheet to finance department for billing.
• Booking for Winrest delivery notes must be a week before in order to give them for our airlines.
• Ensure that your ACSA permit is up to date and report any issues to the Operations Manager.

Qualifications

• Grade 12
• Strong Financial Background
• Diploma in Administration

Experience

• At least 2 years’ experience in catering industry
• At least 4 years’ admin experience in a similar role

Skills

• Ability to recognize the value and responsibility of working in a team, actively supports and develops team members, quick to identify and resolve any issues
• Able to work to deadlines and adapt to changing conditions ability to generate effective and pragmatic solutions to new situations and problems as they are presented
• Effectively plans ahead to anticipate problems, plans for worst-case and best-case scenarios
• Makes sensible, intelligent decisions in difficult and deadline driven situations
• Excellent attention to detail

COMPETENCIES

• Demonstrates passion - approaches all tasks in an enthusiastic way. Committed to upholding professional standards
• Takes responsibility for own actions and visibly supports the senior leadership team and their agenda
• Results-focused - understands what is important to staff, clients and management - is committed to achieving goals. Tenacious approach to delivery, quality of output and organization
• Capable communication skills - handles complex and difficult situations with thought and confidence
• Ability to deliver appropriate information to the right people
• Self motivated and self aware - recognizes own strengths and weaknesses and is committee to personal development