Financial Administrator

The Advtech Schools Division leads the private sector in the field of education, contributing meaningfully towards the sustainable development of human capacity in South Africa.

Key Responsibilities

Finance & Administrative Support

• Provide administrative support to the Brand Accountant and Campus Bursars.
• Ensure compliance with financial processes, procedures, policies and internal controls.
• Assist with finance-related projects and administrative tasks as required.
• Maintain accurate records and supporting documentation.
• Follow up on outstanding invoices, slips, delivery notes and supporting documentation from school administration staff.

Student Administration & Revenue Assurance

• Process and compile learner withdrawal documentation.
• Compile learner transfer documentation between campuses.
• Assist with validation hold reviews and the lifting of approved validation holds.
• Review attendance reconciliations and identify potential billing discrepancies from a "bums-on-seats" perspective.
• Support Campus Bursars in ensuring learner billing accuracy and completeness.

Debtors Support

• Assist with debtor management campaigns and parent account follow-ups.
• Participate in debtor calling campaigns as directed by Campus Bursars.

Procurement Administration

• Coordinate procurement requests
• Raise purchase orders for:
• Makro purchases
• Builders Warehouse purchases
• Procurement card reloads and purchases
• Other approved operational purchases
• Track procurement requests and provide updates to stakeholders.
• Follow up on outstanding approvals and supplier queries.
• Maintain vendor documentation and support new vendor onboarding.
• Assist staff with procurement-related queries and requests.

Stakeholder Support

• Work closely with Campus Bursars across the portfolio.
• Build effective relationships with school staff, suppliers, GSS, and other internal stakeholders.
• Provide professional, responsive, and service-oriented support to all campuses.

Key Competencies

• Strong administrative and organisational skills.
• Excellent attention to detail.
• Strong follow-up and coordination skills.
• Good communication and relationship-building skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong customer service orientation.
• High levels of integrity and confidentiality.
• Intermediate to advanced Excel skills.

Education & Qualifications

Minimum Requirements

• Grade 12 (Matric).
• Diploma or Certificate in Finance, Business Administration, Office Administration, or a related field would be advantageous.
• Strong Microsoft Excel and Microsoft Office skills.
• Valid driver's license and own transport advantageous.

Experience

• 3 to 5 years' experience in a finance administration, school administration, debtors administration, or similar administrative role.
• Experience working with procurement processes and supplier administration.
• Experience working with student administration, billing, or debtors processes would be advantageous.
• Experience within the education sector would be advantageous.
• Basic financial and accounting knowledge would be beneficial but is not a requirement.