HR ADMINISTRATOR (EE)

Main Purpose: To ensure that the implementation and processing of acting allowances pertaining to the Boilerserve contract are accurately captured on HRP and booked on Navision.

Key Performance Areas

• Liaison between sites/labour and HR office.
• Reverse and rebook incorrect hours if necessary.
• Update devices information in ERS.
• Prepare devices for site collection and monitoring devices on site.
• Track device’s location.
• Manage access to devices.
• Respond and follow up with device queries.
• Pull accounting ledger’s report to identify overbooked normal hours entries, incorrect VIP codes, duplicated hours, allowances and leave booked on the same dates.
• Compile and submit Exemption report – weekly and monthly.
• Update Core Crew list monthly.
• Pull clocking’s report to identify employees who are no longer clocking.
• Create employees and Demobs.
• Error report for labour brokers – identify employees who were captured with incorrect information such as addresses, gender, cost centre and duplicated employees.
• Creating new positions and Calc code.
• Pull employees disciplinary record on the system.
• Assist with general letters, contracts, one pager and offers.
• Issue clock numbers and onboard new employees.
• Compile and submit salary file monthly within specified timelines.
• Calculate overtime.
• Upload/archive acting documents on share drive.
• Assist with acting queries.
• Provide accurate and detailed acting to administrators for wage/salary file submission.
• Provide accurate and detailed acting report to labour for invoicing.
• Assist month end with overbookings and errors.
• Relief take-on-clerk /payroll administrator as and when necessary.
• Ad hoc projects as and when they arise.
• Any other job-related duties as required from time to time.

Competencies/skills

• Ability to plan and prioritise.
• Effective time management.
• Ability to work under constant pressure.
• Ability to work in a team.
• Result driven and customer focus.
• Willing to work overtime as and when required.
• Good written and verbal communication skills.
• Ability to pay attention to details.
• Highly motivated and energetic.
• Able to work productively without close supervision.

Preferred Requirements

• Grade 12/N3.
• 2 Years’ experience in an administrative environment.
• Computer literate (MS Office) and HRP.