Assistant Pre-Legal and Debtors

Recruiter

Secondments

Job Ref

Sec123

Date posted

Wednesday, July 29, 2026

Location

Johannesburg, South Africa

Salary

SUMMARY

To support the collections and legal process by managing arrears accounts prior to legal handover, ensuring proper communication with tenants/owners/property managers/property administrators, maintaining accurate records, and assisting with preparation of matters for legal escalation.

POSITION INFO

Job Requirements: Arrears Management Monitor non-legal arrears reports daily/weekly. Sending arrears reports to all relevant parties once a week. Identify accounts that meet pre-legal escalation criteria (arrears older than 60 days). Update all notes on relevant programs/Excel Sheets. Liaise with Property Managers/Administrators on which matters needs follow up with the tenants/homeowner's overdue rental/levy accounts via: Calls Emails SMS/WhatsApp (where applicable) Liaise with Legal Manager/Property Managers where a tenant/homeowner wants to negotiate a payment arrangement. Assist with the drafting of the Acknowledgement of Debt. Track and monitor adherence to payment plans. Working through unallocated payments list from Finance and allocate payments if possible. Pre-Legal Process Administration Assist Legal Manager in doing final emails to tenants/home owners who are in arrears before handovers to attorneys are done. Attend legal meetings and make notes of matters that must be handed over and follow up on the hand over packs. Assist Legal Manager in checking handover packs for attorneys, including: Lease agreements Statements of account Correspondence history ID/company documents (where available) Ensure files are complete and audit-ready Legal Manager attends to handover. Assistance to Legal Manager Assist Legal Manager in uploading legal invoices for Legal Manager's approval; Raising approved legal invoices on tenant's accounts. Update legal reports comments on PIMS (if needed) Important Characteristics Excellent communication and interpersonal skills. Strong negotiations skills Dynamic and enthusiastic The ability to interact professionally with all parties High standard of numeracy, accuracy with attention to detail Competent time management skills Professional attitude and capability and personal initiative Be deadline driven Skills Essential to the Role - Technical Grade 12 (Matric), Relevant Diploma in Credit Management will be a benefit A minimum of 3 - 5 years' property experience Strong Proficiency in relevant computer packages (MS Office) and software packages Excellent attention to detail and numerate accuracy