Senior Cold Store Administrator

Recruiter

Merand Corbett & Associates

Job Ref

CPT002318/Doret

Date posted

Tuesday, July 28, 2026

Location

Cape Town, South Africa

SUMMARY

Our client is seeking a highly organised and proactive Senior Administrator to support the day-to-day operations of a busy cold storage facility. This role is responsible for coordinating administrative processes, maintaining accurate records, liaising with multiple departments, and ensuring the smooth running of cold store operations in a fast-paced environment.

POSITION INFO

KEY RESPONSIBILITIES: Provide administrative support to the Cold Store Manager and assist with daily operational activities Manage daily attendance registers for employees across all shifts Maintain employee records and MHE (Material Handling Equipment) driver licence records, both physical and digital Coordinate weekly timesheets and submit documentation to HR Manage service providers, including scheduling work, ensuring OHS compliance, issuing purchase orders, and allocating work areas Obtain quotations from service providers when required Create and process purchase orders using SAP Maintain filing systems and documentation for service providers Manage CHEP pallet control and reconciliations Order office stationery and operational supplies Assist with updating office policies and standard operating procedures (SOPs) Procure stock from internal and external suppliers Act as the administrative liaison between the Cold Store, Logistics, HR, Payroll, Trading, and other departments Control documentation relating to internal processes, stock, material handling equipment, and local deliveries Verify the completion and accuracy of delivery documentation and scan daily delivery notes against load sheets Maintain maintenance records for equipment Prepare regular operational and administrative reports Provide relief support to Administrative Operations Clerks when required REQUIREMENTS : Matric (Grade 12) Minimum of 3 years' administrative experience, with experience in a warehouse, cold store, or similar operational environment Strong computer literacy with advanced Microsoft Excel skills Report writing experience ERP system experience; SAP Business One experience will be advantageous Excellent written and verbal communication skills Strong interpersonal skills with the ability to communicate across all levels of the business Excellent organisational, multitasking, and time management abilities Strong attention to detail and accuracy Ability to work under pressure, meet deadlines, and prioritise effectively Strong problem-solving and critical thinking skills Self-motivated with the ability to work independently Honest, reliable, and results-driven Flexible to work overtime and weekends when operationally required Own transport will be advantageous A positive attitude, willingness to learn, and ability to work well within a team *ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*