Back of House Administrator

Company Description

Thirst Bar Services specialises in bespoke bar services and events of any scale, delivering high-quality drinks and exceptional service across South Africa.

With two decades in the industry, the company is known for its professionalism, innovation, and attention to detail, tailoring solutions to suit each client’s location, budget, and guest count.

Thirst is owner-run and operates in key cities including Johannesburg, Durban, and Cape Town, focusing on understanding each client’s brand and event needs to exceed expectations.

The team is driven by creativity and passion, bringing events to life through full-service bar offerings, a bar academy that has trained thousands of bartenders, an eCommerce store, and a variety of branded products and experiences.

Role Description

The Back of House Administrator is a full-time, on-site role based in Sandton, responsible for ensuring smooth operational and administrative support for Thirst Bar Services.

This role involves managing inventory and stock records, processing orders, coordinating deliveries and collections, and maintaining accurate documentation for events and bar services.

The administrator will liaise with suppliers and internal teams, track costs, update databases, and support scheduling and logistics for events.

Daily duties include preparing and updating reports, handling basic financial and invoicing tasks, assisting with compliance and health-and-safety documentation, and responding to operational queries from staff and management.

The Back of House Administrator is expected to maintain high levels of organisation, reliability, and attention to detail to support seamless event execution.

Qualifications

• Strong administrative and organisational skills, including data entry, document management, and record-keeping.
• NON NEGOTIABLE - NEED TO BILINGUAL/NATIVE IN ENGLISH AND AFRIKAANS
• Proficiency with office software (e.g., spreadsheets, word processing, email, scheduling tools) and comfort working with inventory or POS systems.
• Basic financial skills, such as handling invoices, purchase orders, and cost tracking.
• Effective communication and collaboration skills to work with internal teams, suppliers, and event staff.
• Demonstrated ability to prioritise tasks, manage time, and meet deadlines in a fast-paced environment.
• High attention to detail and accuracy, with a proactive approach to problem-solving and process improvement.
• Previous experience in hospitality, events, retail operations, or logistics is advantageous.
• Relevant qualification or certificate in administration, business, hospitality, or a related field is beneficial.
• Worked on any of the following systems or similar: Acumatica, Oracle NetSuite, Microsoft Dynamics 365 Business Central, and Sage Intacct.

R15 000 - R20 000 (Negotiable depending on experience)

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