Facilities Coordinator

Compile Planned Maintenance Database

• Establish and maintain database of all fixed installations. e.g., fire equipment monitoring

Schedule and issue planned Maintenance Instructions

• Schedule preventative maintenance (Aircon, Fire vents and HVAR. Etc)
• Issue planned maintenance instructions
• Coordinate and manage building and equipment maintenance schedules
• Communicate daily with supply vendors and update supplier database regularly
• Responsible for responding to urgent and or adhoc maintenance calls, queries and or requests.

Facility Monitoring

• Responsible for managing facility handyman and ensuring there are tools and equipment required.
• Facility incidents recording, response and monitoring.
• Issuing and deactivation access cards using PRP System
• PR and PO loading onto D365 System
• Issue permit to work to contractors

Monthly Compliance

• Daily monitoring and inspection of the premises.
• Compile monthly reports on schedule compliance/failures

Third Party Management

• Responsible for managing the external/ third party facilities suppliers and onsite contractors to ensure that service is provided aligned to the service level agreement (SLA) with Barron. (e.g., cleaners, fire, pest control and canteen etc.)
• Monitoring and reviewing service rendered by facilities suppliers and on-site contractors