Automotive New & Used Vehicle Stock Controller - Stellenbosch, Western Cape

Recruiter

Select Motor Recruitment

Job Ref

JHB000890/DP

Date posted

Wednesday, July 15, 2026

Location

Stellenbosch, South Africa

SUMMARY

Remuneration: Market Related dependent on skill set, knowledge, and experience + Standard Benefits

Purpose Of The Job

Our client is a premium automotive brand vehicle dealership known for delivering exceptional customer experiences, professionalism, efficiency, and attention to detail.

The dealership is seeking an experienced New and Used Vehicle Stock Controller who will be responsible for the end-to-end management, control, and reconciliation of all new and used vehicle stock within the dealership. This role ensures accurate stock records, compliance with OEM (Jaguar Land Rover) standards, and alignment between physical inventory, accounting systems, and floorplan financing.

POSITION INFO

Key Responsibilities: Vehicle Stock Management Maintain accurate records of all new and used vehicle inventory Capture and update vehicle details on the Dealer Management System (DMS) Ensure correct allocation of vehicles to sales orders Vehicle Invoicing & Documentation Process vehicle invoices (new and used) accurately and timeously. Ensure all supporting documentation is complete: Manufacturer invoices Vehicle registration documents Delivery notes Proof of payment Verify VIN numbers, model specifications, and pricing accuracy OEM System Compliance (JLR-Specific) Capture and update vehicles on systems Ensure compliance with OEM audit requirements and stock reporting standards Manage vehicle status updates (in transit, in stock, sold, delivered) Floorplan & Financial Control Reconcile vehicle stock with floorplan finance providers Assist the Financial Manager with stock-related reconciliations and reporting Identify and resolve discrepancies between DMS, OEM systems, and accounting records Vehicle Receiving & Dispatch Coordinate vehicle receiving process: Physical inspection for damages Verification against delivery documentation Record vehicle movements (inter-branch transfers, demo units, etc.) Ensure vehicles are correctly stocked in the system upon arrival Stock Audits & Reporting Conduct regular physical stock counts and reconcile variances Prepare monthly stock reports for management and OEM Support internal and external audits (including OEM compliance audits) Used Vehicle Administration Capture trade-ins and used vehicle purchases accurately Ensure costing, reconditioning, and pricing are correctly recorded Maintain complete documentation for each used vehicle file Process & Compliance Ensure adherence to dealership policies, POPIA, and audit controls Maintain filing systems (digital and physical) for all vehicle records Support continuous improvement of stock control processes Sales Department Priorities Sales Filing - (Digital & Physical) NPS & Response Rate Online Sheet Management Insurance - Vehicles over R2'000'000.00 Process Spare Key + Ancillary (Manuals & Etcetera) Control Sales Daily Activity Online Sheet Management (MOD's) Demo, Courtesy Mileage Update Management Key Performance Indicators (KPIs) Stock accuracy rate (system vs physical) Invoice processing turnaround time Audit compliance score (OEM & internal audits) Floorplan reconciliation accuracy Stock aging and turnover ratios Minimum Requirements: Qualifications Grade 12 (Matric) - essential Diploma or Certificate in Accounting, Business Administration, or similar (advantageous) Experience Minimum 2-5 years' experience in a vehicle dealership stock control role Experience within a premium/luxury brand environment (preferred) Motor Industry experience Essential! Technical Skills Proficient in Dealer Management Systems (e.g., Kerridge, Autoline, Evolve, etc.) Strong MS Excel skills (reconciliations, reporting) Understanding of accounting principles related to stock and invoicing Competencies High attention to detail and accuracy Strong reconciliation and analytical skills Ability to work under pressure and meet deadlines Excellent organizational and administrative skills Strong communication and teamwork ability High level of integrity and accountability Working Conditions Office-based within dealership environment Interaction with Sales, Finance, Service, and OEM representatives May require extended hours during month-end or audit periods Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful. Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application. Applications should be submitted no later than 1 weeks from advertising.