Factory Operation & Quality

About the Role

Tavhara is seeking a highly organized, detail-oriented, and proactive Factory Operations & Quality Coordinator to support factory administration, quality control processes, production coordination, and Health & Safety compliance. This role combines operational administration with quality assurance responsibilities, ensuring efficient factory workflow, accurate documentation, and adherence to company and customer quality standards

Responsibilities

Key Responsibilities

Factory Administration & Operations

Record and distribute meeting minutes.

Coordinate And Manage Factory Administrative Functions And Requirements.

Process and maintain factory documentation, including FMRs, FRVs, and job files.

Compile and distribute factory progress reports.

Assist with job costing activities when required.

Prepare and submit overtime requests for approval.

Maintain and update factory job boards to reflect production status.

Ensure all jobs entering the factory have the required documentation before work commences.

Schedule and coordinate machinery servicing, maintenance, and repair activities.

Provide administrative support to factory management and operational teams.

Quality Control & Inspection

Conduct inspections of incoming, in-process, and completed materials to ensure compliance with drawings, specifications, and coating requirements.

Facilitate pre-inspections before items are sent for galvanizing, powder coating, or painting.

Inspect workmanship and product quality on a sample basis.

Verify incoming material certifications and documentation.

Identify and isolate non-conforming materials and products where possible.

Approve and coordinate the handover of inspected products to clients.

Prepare inspection reports and maintain quality records.

Monitor customer complaints and assist with corrective actions.

Logistics & Procurement Support

Coordinate the movement of galvanized and manufactured materials to and from suppliers and job sites.

Assist the Procurement Department with ordering factory consumables and supplies.

Verify deliveries for quantity and quality upon receipt.

Maintain records of materials dispatched and received.

Liaise with suppliers, galvanizers, and internal stakeholders to ensure timely delivery and progress updates.

Health, Safety & Compliance

Perform SHE Representative duties and conduct routine factory inspections.

Monitor PPE compliance and adherence to safety procedures.

Assist with Health & Safety regulations, protocols, and ISO-related documentation.

Report unsafe conditions and support continuous improvement initiatives.

Minimum Requirements

Matric (Grade 12).

Minimum 3 years' experience in a manufacturing, factory operations, quality control, or related environment.

Computer literate with good knowledge of Microsoft Office.

Ability to read and interpret technical drawings and specifications.

Solid understanding of quality control principles and manufacturing processes.

Experience in steel, galvanizing, coating, fabrication, or related industries will be advantageous.

Coating Inspector Level 2 Certification will be advantageous.

Valid driver's license preferred.

Required Competencies & Attributes

Excellent organizational and administrative skills.

Strong attention to detail.

Effective communication and interpersonal skills.

Self-starter with the ability to work independently.

Good negotiation and coordination abilities.

Strong time-management skills.

Problem-solving mindset.

Ability to work under pressure and meet deadlines.

Authority & Accountability

The Successful Candidate Will Have The Authority To

Reject materials, products, or components that do not meet specification requirements.

Escalate non-conformances and process deviations.

Recommend and monitor corrective actions to maintain quality and operational standards.