Creditors Clerk

The Creditors function is a core financial control pillar, ensuring supplier trust, payment integrity, strong compliance, and a clean balance sheet across the Group.

The Creditors Clerk is responsible for the accurate, timely, and compliant execution of all accounts payable activities.

This role ensures

• Suppliers are paid correctly and on time
• Creditor records are accurate and reconciled
• Payment controls are adhered to
• Financial data supports clean month‑end reporting

Creditors Mandate (5 Core Pillars)

• Accuracy

Ensure all invoices, postings, reconciliations, and payments are processed correctly, first time.

• Timeliness

Process payments within agreed supplier terms and internal deadlines.

• Control

Ensure all payments follow approval, authorisation, and banking control procedures.

• Reconciliation Discipline

Maintain fully reconciled creditor accounts with no aged or unresolved variances.

• Supplier Trust
• Protect supplier relationships through professional communication and reliable payment execution.

Key Areas of Responsibility

• Creditor Payments & Banking
• Invoice Processing & Matching
• Creditor Reconciliations
• Administration & Record Keeping
• Month‑End & Reporting Support
• Compliance & Audit Support

Creditor Payments Execution

• Process and issue creditor payments accurately and timeously
• Ensure 100% of invoices are processed within agreed timelines
• Send payment batches for approval before final execution
• Upload and process all approved payments on the banking system
• Issue remittance advices for all payments made
• Respond to supplier queries professionally and promptly
• Ensure zero duplicate or incorrectly processed payments

Invoice Processing & Matching

• Match purchase orders (POs) to supplier invoices
• Ensure accurate coding and posting within the system
• Maintain an invoice register / reconciliation tracker
• Raise accruals for outstanding invoices where required
• Ensure full compliance with approval limits and payment controls

Creditor Reconciliations

• Reconcile supplier statements monthly
• Investigate and resolve discrepancies immediately
• Maintain 100% of supplier statements reconciled
• Ensure no reconciling items older than 60 days
• Review and manage creditor ageing reports proactively

Administration & Record Management

• Maintain accurate records within the accounts payable system
• Complete
• Correctly filed
• Audit‑ready
• Maintain ≥98% accuracy in invoice capturing and coding
• Keep BBBEE and supplier compliance documentation up to date
• Verify insurance and compliance documents before payment

Month‑End & Reporting Support

• Assist with month‑end close processes
• Submit creditor age analysis by agreed deadlines
• Accurate accruals
• ≤1% post‑close adjustments
• Support the Finance Manager with reports and reconciliations
• Assist during audits by providing supporting documentation

Cross‑Functional Collaboration

• Parts
• Service
• Workshop
• Sales
• Finance teams
• Maintain professional supplier and internal stakeholder relationships
• Support finance team with ad‑hoc tasks and projects as required

Operating Environment

• High‑volume motor retail environment
• Office‑based financial role
• Exposure to DMS, accounting systems, and spreadsheets
• Deadline‑driven, particularly during:
• Month‑end
• Payment runs
• Audit cycles
• High standards of confidentiality, accuracy, and control required

Minimum Qualifications

• 1–3 years’ experience in a creditors / accounts payable role
• NQF Level 6 qualification in Finance or related field
• Sound accounting knowledge
• EVOLVE system experience (Advantageous)

Experience Requirements

• Accounts payable processing
• Supplier reconciliations
• Payment batching and controls
• High transaction volumes
• Multiple internal stakeholders
• Tight deadlines

Critical Skills & Competencies

• Technical Competencies
• Strong numerical accuracy
• Attention to detail
• Structured reconciliation discipline
• Understanding of accounting controls
• Strong coordination and multitasking ability

Behavioural Competencies

• Accountability and reliability
• Deadline‑driven execution
• Professional communication
• Problem‑solving mindset
• Ability to work under pressure

Digital Proficiency

• MS Excel and Word
• Accounting systems (SAGE)
• Dealer Management Systems (EVOLVE)
• Banking platforms for payment execution

R15 000 - R20 000 p/m with benefits

The Ideal Candidate Profile

• Thrive in a high‑pressure, high-performance environment
• Enjoy working with data, numbers and digital tools
• Demonstrate strong work ethic and accountability
• Are highly competitive and driven to win
• Communicate confidently through digital channels
• Are proactive, self-motivated, and consistently exceed expectations

If you're a Builder and ready to join a high‑performance team, please send your application to:

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