Paralegal / Legal Secretary

Reference: HC005336-Andre-1

Legal Secretary / Paralegal – Financial Services

Location: Johannesburg

Employment Type: Full-time

About the Role

We are seeking an experienced

Legal Secretary / Paralegal to provide comprehensive legal, secretarial, and administrative support to an in-house legal team. The ideal candidate will have experience in financial services or top-tier law firms and a strong understanding of legal documentation, administration, and stakeholder management.

Key Responsibilities

Word Processing & Filing

• Type, check, and file legal documentation and correspondence, including complex agreements.
• Redline agreements and prepare execution versions.
• Prepare organograms, presentations, and other documentation.
• Scan, save, and file documentation following established naming conventions.

Legal Administration

• Draft and review basic agreements and routine correspondence.
• Ensure consistency in legal terminology and document cross-referencing.
• Collate and prepare matter/client-related documents and maintain transaction records.
• Monitor fulfillment of Conditions Precedent (CPs) and follow up with clients as required.

Invoicing & Collections

• Gather and verify FICA information from clients.
• Assist Finance with invoice allocations and process expenses.

General Office Support

• Answer and screen calls, take messages, schedule meetings.
• Take minutes and notes for meetings.
• Arrange travel, conferences, catering, and other logistical requirements.
• Manage stationery and office supplies.

Teamwork

• Support colleagues and maintain collaborative relationships with other PAs and support functions (IT, Finance, HR, Marketing).

Qualifications & Experience

• Paralegal or law-relevant qualification.
• 5 years’ experience in financial services or top law firms.
• Not seeking admitted attorneys.

Skills & Competencies

• Strong secretarial and administrative skills.
• Knowledge of legal terminology and document management systems.
• Advanced MS Office skills (Word, Excel, PowerPoint).
• Ability to manage competing priorities in a challenging environment.
• Attention to detail, methodical, precise, and organized.
• Strong written and verbal communication skills.
• Basic understanding of FICA requirements.
• Respect for confidentiality and ethical standards of the legal profession.

Why Apply

• Join a dynamic in-house legal team.
• Work on complex and high-impact financial services projects.
• Collaborate with professionals across multiple business areas.

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